life insurance

One of the most important parts of insurance claims is a good document management and storage. Start with the basics of the storage volume of paper and documents, which until recently was the old system of filing and for many it remains. With the advent of electronics, many of us are undocumented. Let's look at the financial differences and some of the steps to get there.

How do you spend each day photocopying, filing, distribution and updating of paper? Most companies have no idea because the handling of paper was a part of office procedures for so long - it is regularly overlooked as a cost. Go paperless with an electronic document management or GED, has proven to reduce the cost of managing documents and liabilities, sometimes up to 90% savings in labor costs. But with the current pressure on the economy tightened, many businesses make the transition to an EDMS in the years to come. As we evaluate the savings the system electronic document management, is the first step in getting a clear picture of what your company is spending today on a paper management, and alternatives to your current procedures .

Almost everyone has a scanner today, the scanning software is relatively inexpensive. Using OCR tools are also an inexpensive procedure and included in many software products to scan. Use standard product integrated with Microsoft Windows operating systems allow normal index your scanned / OCR 'd find documents with ease using the built-in search even lets you control your research sites and environments. Although this process is very rudimentary tools are here today to get you started. Because the system requirements become more sophisticated, it is easy to upgrade. All products in niche enterprise software that can be used in claims processing, policy administration, cost accounting and time and billing, must be able to incorporate these features.

Almost all offices use a variety of printing paper forms and reference as part of its business. Paper forms are used to initiate the procedures of the office every day. Printed materials act as "official version" of concrete for future reference. These methods have been developed over time and that works well, but things start to change.

There are several trends coming together that could convince many offices, it is time to quit paper. Most documents begins as electronic files. More than ever, with offices based systems of paper are printed e-mails and faxes, just so they can save them. Many employees are comfortable with computers. Each year a higher percentage of employees are comfortable dependent on computers and electronic files for basic functions in their daily work. Economic conditions drive-saving measures. Many companies realize they can save money by going paperless. With this extra motivation, Electronic Document Management Software (EDMS) on the list of future initiatives to reduce costs.

Sometimes it is not immediately clear how a work process costs money. Most companies have been using paper from day one and have not taken the time to objectively assess whether it is always the best way to manage your business. These are the first 7 costs associated with the use and maintenance of paper-based processes.

1. labor cost recovery

2. Document storage efficiency and accuracy

3. Paper, toner, and a cost per piece

4. costs of physical proximity

5. Disaster recovery costs

6. Keep the costs of maintenance time

7. Environmental costs

inspection process is complete, objective review of their daily activities related to the process of paper. Audit is a powerful tool to cut the perception and reveal the facts below. Supervision should always be friendly, focused on process, not an employee. control process can be carried out within their organization or someone buying a specialized on-site audit service. During the inspection, you can specify the average time required to complete each task and says that the average wage is the person in the role. This allows the development of reliable figures for the dollar, which is a ubiquitous document-processing tasks.

Once completed, the audit will identify the high cost and high risk management process documents that had been neglected in the past. Armed with this information, a company can easily see how an EDMS will save them money and in turn their return on investment.

Many companies can realize significant savings with a system of electronic document management. To calculate your return on investment with EDMS, you need a clear understanding of what it now spends processing paper documents. An audit process is the most cost effective to obtain a precise and objective handling of the current document. Armed with this information, you can make an informed decision about electronic document management can meet your needs.